Last Updated Date
The restrictions in the foregoing section do not apply to the following:
- Anything for which the staff member pays market value or anything not used and promptly returned to the donor or given to an appropriate charity
- A contribution, lawfully made under the Election Code or attendance at a fundraising event sponsored by a political organization
- A gift from a relative, meaning those people related to the individual as father, mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin, nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, half-sister, and including the father, mother, grandfather, or grandmother of the individual's spouse and the individual's fiancé or fiancée or as defined in the state’s Gift Ban Act
- Anything provided by an individual on the basis of a personal friendship, unless there is reason to believe that under the circumstances the gift was provided because of the staff member’s position and not because of personal friendship
- In determining whether a gift is provided on the basis of personal friendship, the staff member, or officer shall consider the circumstances under which the gift was offered, such as:
- the history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals
- whether to the actual knowledge of the staff member, or officer the individual who gave the gift personally paid for the gift or sought a tax deduction or business reimbursement for the gift
- whether to the actual knowledge of the staff member, or officer the individual who gave the gift also at the same time gave the same or similar gifts to other staff members, or officers
- A commercially reasonable loan evidenced in writing with repayment due by a date certain made in the ordinary course of the lender’s business
- Payments to a legal defense fund established for the staff member that is otherwise lawfully made
- Intra-office and inter-office gifts, meaning any gifts from a staff member of the Library to a staff member of the Library
- Food, refreshments, lodging, transportation, and other benefits resulting from outside business or employment activities if they have not been enhanced by the position of employment with the Library and are customarily provided to others in similar circumstances or in connection with bona fide employment discussions by a prospective employer, or provided in connection with a fundraising or campaign event sponsored by the organization
- Pension and other benefits resulting from continued participation in a staff welfare and benefits plan maintained by a former employer
- Informational materials sent to the staff member in the form of books, articles, periodicals, other written materials, audio tapes, video tapes, or other forms of communications
- Awards or prizes that are given to competitors in contests or events open to the public, including random drawings
- Honorary degrees and associated travel, food, refreshments, and entertainment provided in the presentation of degrees and awards
- Training, including food and refreshments furnished to all attendees as an integral part of the training, if the training is in the interest of the Library
- Educational missions, including meetings with government officials intended to educate them on matters of public policy
- Bequests, inheritances, and other transfers at death
- Anything that is paid for by the federal government, the state, or the Library, or secured by the government under a government contract
- A gift of personal hospitality of an individual other than a registered lobbyist or foreign principal, including hospitality extended for a non-business purpose by an individual at their personal residence or facilities owned by that individual or the individual’s family
- Free attendance at a widely attended event permitted under subsection 24 below
- Opportunities and benefits that are available to the public or to all staff whether or not geographically restricted, offered to a class of members which is unrelated to employment or official positions, offered to members such as an individual’s association or credit union, or offered to a group that is not defined in a manner that specifically discriminates on the basis of branch of government or type of responsibility or on the basis that favors those of higher rank or pay in the form of loans on terms generally available to the public or in the form of reduced membership or other fees for participation in organization activities offered to all government staff members
- A plaque, trophy, or other item that is substantially commemorative in nature and that is extended for presentation
- Golf or tennis, food or refreshments of nominal value, and catered food or refreshments, meals or beverages consumed on the premises from which they were purchased
- Donations of products from an Illinois company that are intended primarily for promotional purposes and are of minimal value
- An item of nominal value, such as a greeting card, baseball cap, or T-shirt
- Attendance at events such as staff may accept an offer of free attendance at a widely attended convention, conference, symposium, forum, panel discussion, dinner, viewing, reception, or similar event provided by the sponsor of the event if the staff member participates as a speaker or panel participant or performs a ceremonial function appropriate to their employment or position, or attendance at the event is appropriate to the performance of civic affairs in Illinois or the official duties of the staff member and the acceptance of a sponsor’s unsolicited offer of free attendance at such an event may include an accompanying individual; further, staff may accept a sponsor’s unsolicited offer of free attendance at a charity event, except reimbursement for transportation and lodging may not be accepted in connection with the event and this free attendance may include waivers of all fees and, unless otherwise stated, the provision of transportation, food, refreshments, entertainment, and instruction materials but does not include entertainment collateral to the event or food or refreshments taken other than in the group setting with substantially all of the attendees, except as permitted under subsection 21 above
Adopted by the Board of Trustees December 13, 1999; Revised January 9, 2012; Updated December 11, 2017
Policy Type