The Executive Director and designated staff are authorized to make deposits into appropriate library accounts. Such deposits include, but are not limited to, the deposit of accumulated fees and fines, gifts, donations, grants, and tax receipts.
The Executive Director or designee is authorized to transfer funds from one library account to another library account for payment of monthly library bills subject to any Public Library District Act restrictions. These monthly bills are approved for payment by the Board of Trustees
The Executive Director or designee is not authorized to receive cash from library accounts except when the Board of Trustees authorizes such action.
Receipts: All moneys received by check or cash shall be deposited promptly. All receipts including checks, cash, ACH or direct deposit should be coded and recorded to the appropriate accounts.
Disbursements: All District disbursements shall be made by means of checks drawn upon the District accounts or by ACH transfers drawn upon District accounts. All such checks shall contain any two (2) of the authorized signatures listed below:
- Board President
- Board Treasurer
- Executive Director
- Assistant Director
All such ACH transfers shall be made by two (2) of the authorized staff listed below:
- Executive Director
- Assistant Director
- Administrative Assistant
All appropriate invoices received by the established cut-off date will be processed for payment and presented to the Board of Trustees for approval at the monthly board meeting. If approved, checks will be disbursed and mailed within seven days after the board meeting. The Board of Trustees authorizes the payment of certain invoices prior to the board meeting, subject to the Executive Director’s approval as deemed appropriate. Any bills paid prior to the board meeting shall be reported at the subsequent board meeting. Any bills paid after the board meeting shall be reported at the next scheduled board meeting.
Adopted by the Board of Trustees November 14, 2011; Revised December 11, 2017; Revised October 10, 2022; Revised October 9, 2023