General Policy 214: The Illinois Freedom of Information Act

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A brief description of the New Lenox Public Library is as follows:

  1. Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community
  2. An organizational chart is attached.
  3. The total amount of our operating budget for FY2024 is $3,555,035
  4. Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges, and donations.
  5. The Library is located at: 120 Veterans Parkway, New Lenox, IL, 60451-2390
  6. The Library employs the following number of staff members:
    1. Full-Time       20
    2. Part-Time      20
  7. The following organization exercises control over library policies and procedures: The Board of Trustees of the New Lenox Public Library District, which meets monthly on the second Monday of each month at 19:00 in the Library Board Room
  8. Its members are: Alex Vancina, President; Michelle Monbrod, Vice President; Erin Moncek, Secretary; Dr. Edward A. Tatro, Treasurer; Colette Loecke, Cari Didion, and Terrence Nolan.
  9.  The Library is required to report and be answerable for its operations to: Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Alexi Giannoulias (Secretary of State); Director of the State Library, Greg McCormick and various other staff.

 

The information may be requested and the records available to the public in the following manner:     

  1. Use of the request form as follows below is preferred
  2. Requests should be directed to the following individual(s): Michelle Krooswyk or Shalyn Rodriguez, FOIA officers.
  3. The records requested to be disclosed for inspection or to be copied must be specified
  4. If any records need to be certified, they must be specifically identified
  5. To reimburse the Library for actual costs for reproducing and certifying, if requested, the records there will be the following charged fees:
  6. $1.00 charge for each certification of records
  7. No charge for the first 50 pages of black and white text on letter or legal size
  8. $0.15 per page charge for copied records in excess of 50 pages
  9. If the records are kept in electronic format they may be requested in a specific format and if feasible they will be so provided, but if not feasible they will be provided either in the electronic format in which they are kept and charged the actual cost of the medium only, i.e. disc, flash drive, etc.; or on paper as requested
  10. The Library will respond to a written request within 5 working days after receipt of the request or sooner if possible
  11. An extension of an additional 5 working days may be necessary to properly respond
  12. Records may be inspected or copied by the requestor
  13.  If inspected, a staff member must be present throughout the inspection
  14.  Appeals of any decision by the FOIA officer will be decided by the Board of Trustees
  15.  The place and times where the records will be available are Monday through Friday, 9:00 am to 4:00 pm at the New Lenox Public Library Administrative Offices

 

Certain types of information maintained by the Library are exempt from inspection and copying.  However, the following types or categories of records which can be requested are maintained under the Library’s control, which include but are not limited to:

  1. Monthly Financial Statements
  2. Annual Receipts and Disbursements Reports
  3. Budget and Appropriation Ordinances
  4. Levy Ordinances
  5. Operating Budgets
  6. Annual Audits
  7. Minutes of the Board of Library Trustees
  8. Library Policies, including Materials Selection
  9. Annual Reports to the Illinois State Library

 

Adopted by the Board of Trustees March 12, 2012; Updated April 21, 2014; Updated March 25, 2015; Updated April 12, 2016; Updated October 10, 2016; Updated December 11, 2017; Updated June 8, 2020; Updated March 14, 2022; Updated July 25, 2022, Updated May 8, 2023; Update July 10, 2023

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